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School Attendance



As part of our commitment to improving the attainment of our pupils we monitor attendance on a regular basis and identify any pupil whose attendance causes concern. Children are required to maintain an attendance of 92% and above, for those children who fall below this level the school will start to follow the school monitoring attendance procedure. The school attendance daily checklist and monitoring procedure is detailed below, alongside the current school attendance policy.

Term time leave


Term time leave must be requested in writing to the school at least 20 school days in advance of the leave via a term time leave request form. Only requests with exceptional circumstances will be considered. Those parents who take their children out of school without prior consent put themselves at risk of receiving a penalty notice.




Daily Attendance Checklist and Monitoring Procedures



  • Previous day pupil departures and missing marks are checked and updated on SIM’s (School system)

  • 9.00am morning registers close and paper registers added to SIM’s

  • 9.10am daily attendance report printed

  • Daily report updated with marks from arrival and absent sheet in reception

  • Visit to classrooms to see if children absent have arrived

  • First day calling made to parents of absent children

  • Marks updated on (SIM’s)


  • 1.10pm registers close

  • Paper registers are added to SIM’s


School attendance officer and head teacher meet to monitor and discuss children with under 92% attendance. Decisions are made on letters to be sent home, which parents need to meet with the head and who needed to be referred to the Somerset County Education Attendance Officer.

Attendance concern letters and meeting procedure as follows:

  1. Letter 1 – first letter to inform parent of child’s current attendance

  2. Letter 2 – second letter after attendance has not improved from first letter

  3. Medical letter – letter to ask parents to provide medical evidence for child’s absences following repeated letters and absences related to illness

  4. School attendance meeting – parents contacted and asked to attend a meeting with the head teacher, following continued low attendance

  5. Somerset County Education Attendance Officer referral is then sent if no improvements are made; penalty notices can then be considered at this stage




Unexplained absences:

  • Unexplained absences monitored by the school attendance officer and letters sent to those parents asking for reasons

  • Unexplained absence marks updated following parent responses

Late letters:

  • Late marks monitored and letters sent to those parents of children who are regularly late

Half Termly

  • Half termly late letters sent to those children with over 10 late marks for that half term